Team meetings are special moments created either to give the team a boost of energy, or to make the action plan for the next year, or learning or all of the above. The meetings of the management team are more special because, in addition to those mentioned, perhaps a shift in thinking is needed, the topics may be more sensitive, or perhaps the event is one of the few in which the entire team gathers in a less formal setting.

So, while talking with the business development team, I learned about the next steps to choose the right location for the management team

• Step #1: Determining the exact number of people who will participate
• Step #2: Duration of meetings – it can be a one-day meeting, half a day or a complex event, for example, of which the meeting takes up a third
• Step #3: Logistical requirements – whether we are talking about an LED screen, a video projector and a projection screen, laptop, flipchart or if there are also teambuilding or energizer activities during the meetings, we are already talking about more logistics complex
• Step #4: Activations or entertainment – as we mentioned in the previous step, if there is room for activities in the agenda of the meeting, we recommend that you discuss with the location if this is allowed, in what time slot and of course if there is actually space for this
• Step #5: Accessibility – it is a very important aspect if the team is given transport to the location or it is necessary that the access be done quickly by other means
• Step #6: Planning this event in advance – even if you take care of it yourself, even if you give it to an agency, we recommend that you organize it in advance if you want it to be different
• Step #7: Other elements such as tables, cocktail parties or a specific arrangement of the room are aspects to be taken into account sent either to the location directly or to the event organizer

Considering that in such meetings the discussions are very serious, and the participants must be receptive, absorbing as much information as possible, while being relaxed and involved, the location and design of the event can help you to do this as efficiently as possible. From natural light, to the color of the location or the fresh air, they are through these elements.

If the meeting is part of a more complex event, it is very important that the agenda of the meeting is in accordance with the concept of the event, the theme or the values of the company so that the message transmitted is as strong as possible. For example, if it is a company focusing on sustainability or green energy, the meeting can take place in nature – park, mountain plateau, Botanical Garden or greenhouse. Even if the message is about power and about doing even more, we always recommend a circuit on an autodrome.

In Bucharest there are a lot of unconventional spaces which can be rented to escape the monotony of a conference hall – palaces, gardens, rooftops or art galleries.

The possibilities are countless and we know that in the case of managers’ meetings the most important thing is the content and those in the organization are mostly concerned with this aspect, the structure of the meeting, the topics covered, reports and future plans, hence our recommendation to leave the organizational part in the care of experts so that even a serious meeting can be an unforgettable experience.