Whether you are starting a new project or expanding your team, there are many aspects to cover in the integration of new colleagues.

Thus, I have outlined below some ideas to consider for a successful process. Of course, each process is unique in accordance with the company’s personality, values and objectives.

AN INTEGRATION PLAN FOR NEW COLLEAGUES

Create a detailed plan for the integration of their new colleagues. Take into account especially the organizational culture and the company’s objectives. Make sure the HR team takes into account the 4Cs: compliance, clarification, culture and connection.

Compliance refers to legal aspects, both general and specific to the company. Newcomers must know them, and company policies must be clear.

Clarification regarding the role of the new employee and how he fits into the overall picture of the company is another important aspect. There are so many possibilities to show clarity to newcomers, regarding their job. Depending on organizational culture, the vibe and its role give free rein to the imagination to provide clarity.

Culture is defined by all the norms and expectations, formal and informal of the company. If, for example, regular internal events are organized within your company – such as Happy Day – be sure to invite and involve the newcomers as well.

Connection is realized immediately if interpersonal relationships are also nurtured, but it would redundant to insist on this aspect. Schedule One-on-One meetings – either lunch or coffee – where discussions will cover both professional aspects and challenges, but personal concerns will also be discussed. Thus creating the connection.

COMMUNICATION

No matter how detailed and complex the new colleagues’ integration plan is, make sure there will be open, transparent communication and feedback from both sides. Thus, you create an environment that will not give in to challenges and difficulties, moreover, you even capitalize on their input.

Every company has an internal communication channel, in addition to email, for succinct communication, questions or even funny discussions – whether we are talking about Skype for Business, Slack or customized platforms.

Finally, a kind reminder from us: don’t integrate the function, but the person.