If there is one thing we really like is to “Go BIG, or Go Home”, that is why the answer to the challenge of a hybrid event experience can only be YES.

Below are 6 Aspects that we recommend you take into account every time you want to organize a hybrid event.

Preparation
Event Planning is constantly talked about and we all know its importance in the success of an event. At the same time, we also know that sometimes the calculation at home does not match the one in the fair, but that is why the existence of Plan B, C… D, are present in Event Planning. In the continuation of the article there are points to be taken into account in creating the event plan.

Speakers, Trainers & Facilitators
This category is essential for the smooth running of the event. The speakers who lead your Conference and every item on the agenda are essential for the learning that the participants take. Then, if, for example, we are talking about a business simulation or an activity like Orchesstrate, the trainers play a role essential for the final results of the activity. The energy of the facilitators is important for the success of teambuilding.

Dry Run
One thing we always do in UNIVERSUM is a dry run of the event. We start from point 0 of the event – for example sending the invitation or telephone contact for example – until the final moment. We take step by step, each step that a participant encounters and we make sure that everything is in its place, so we know that we don’t miss anything.

Knowledge of the Audience
For any type of event, the first step we take is to find out as much as possible about the participants, from their average age, their profile and even their preferences.

Voice
A hybrid event comes with a different voice, adapted according to the agenda of the event. For example, a Sales Conference will have a business tone; while a teambuilding activity brings with it lightness and fun, but if we are talking about business simulations, we will have a bit of each.

Dress Code
It is very important and differs from the conference, party or outdoor event. But let’s take them in turn. At conferences, usually, the dress code is business/business casual. In the case of an outdoor teambuilding activity, a sports outfit is required, and in the case of parties, the dress code is given by the chosen theme or if we are thinking of a Picnic… everything is more casual :).

IN CONCLUSION
Hybrid events are becoming more and more popular, from conferences that have a teambuilding component, to a virtual component. How prepared are you for a hybrid event? 🙂