Category: Dynamism & Energy

[vc_row][vc_column][vc_column_text]

Stii care este cea mai mare greseala in organizarea petrecerii de Craciun? Alegerea tarzie a locatiei.
Pe langa faptul ca sunt companii care isi rezerva locatia cu un an de zile inainte, alegerea intarziata poate genera un buget crescut, compromisuri sau procese intarziate de organizare a petrecerii.

Este bine cunoscut ca locatia este unul dintre cele mai importante elemente in reusita petrecerii.

Inainte sa incepi cautarile de locatie asigura-te ca sunt stabilitate:

• Bugetul
• Numarul de participanti
• Tipul evenimentului

Experienta ne-a invatat ca perioada optima de rezervare a locatiei este de 4-6 luni. Cu cat este mai devreme, cu atat este mai bine, avand timp si spatiu mental pentru pregatirea detaliilor care depind de locatie.

De ce este locatia importanta, totusi?

• Costul locatiei

Indiferent de natura evenimentului, locatia are un semnificativ din bugetul intregului eveniment. De aceea, cum mentionam si mai sus locatia este unul dintre cele mai importante elemente in reusita unei petreceri.

• Serviciile suplimentare

Este important ca locatia sa ofere intreg suportul pentru reusita evenimentului, de la servicii de catering pana la muzica & dj.

• Spatiul Outdoor

Daca evenimentul tau este conditionat si de activare sau activitati outdoor, acest aspect trebuie luat in calcul inca de la inceput. De aceea, vizionarea ar trebui sa se faca in timpul in care va avea loc si evenimentul, tocmai pentru a vedea si potentialele interferente, nivelul de zgomot sau traficul din zona respectiva.

• Spatiul de Parcare

Parcarea este un punct usor sensibil, mai ales in cazul locatiilor centrale din orasele mari. De cele mai multe ori detin un numar limitat de locuri de parcare, insa exista si exceptii.

• Relevanta Locatiei pentru Conceptul evenimentului

De cele mai multe ori, petrecerile de Craciun sunt cu tematica. O locatie precum Biavati este potrivita pentru un B&W Party, club ONE pentru Alice in Wonderland sau Fire&Ice, Rockstars sau Hollywood ne trimit cu gandul la HardRock, dar sunt doar cateva exemple.

Cu siguranță un număr limitat de locații se potrivesc cu evenimentul tau și un număr și mai mic ajung să fie pe short list pentru vizionare, ca în final o să fie cea mai potrivită.[/vc_column_text][mk_button_gradient dimension=”flat” size= “x-large” corner_style=”rounded” grandient_color_from=”#8224e3″ grandient_color_to=”#ffffff” grandient_color_angle=”horizontal” text_color=”dark” url=”https://www.universum.ro/corporate-party/” target=”_blank” align=”center”]Alege tema petrecerii tale[/mk_button_gradient][/vc_column][/vc_row]

de Nicole Ungureanu, Business Developer Custom Events

“My story with Universum starts in fact a few years ago, to be precise in 2014 when I arrived in Bucharest for a short stay, after a 10-11 years period in Doha, Qatar. So first, let me tell a few words about my Doha adventures. So, bear with me for a while…

While in Doha, I was planning global conferences such as World Petroleum Congress, Coliseum (Sport venues of the world), Qatar Foundation’s events and many others… Not to brag but I had a great career experience, a great life experience full of “adventures” if I can so call them. I’ve met and interacted with a wide cultural diversity, I’ve met people that I’ve never dreamt I would of, such as Michio Kaku (seriously?!? You don’t know who he is? Oh, come on! Look it up) or having a chat with the president of Trinidad and Tobago about my political opinion on Qatar… who could have dreamt of that?!?

All these amazing people, yet so humble, they were so accessible and looked so normal in Qatar, not like they are in the rest of the world. There was no stiffness, no stuck-ups nor arrogant people there, everyone was respectful and humble. I learned that there’s no such thing as just one right way of getting things done. It’s just a matter of creativity and set of minds.
Now fast forward into the moment when I was checking the possibility of relocating to Bucharest in 2014 and I was surfing the market analyzing what event agencies are like, here. Made a research, checked all agencies out and so I came across Universum Events. I loved the fact that, there was an agency that does interesting events and I was amazed that we have such one in Romania. I checked their website a few times and I wrote to them that I’m interested in collaborating; again, and again, and again. I did that, for a few times during 2 years… (I so wanted to work with Universum!!!) Later on, (last year) I even got a reply! Was from the managing partner “Cristian Hossu” saying, that they are looking forward to collaborate but guess what?!? That wasn’t the right moment for me, since I wasn’t in Bucharest anymore at that time. Therefore, my chance to work with this awesome organization that I was following with high interest, went out the window…! Sad and disappointed, I started receiving offers in Europe and decided to relocate in France for another life adventure, which it was! Fun and yet boring I found myself in Aix-En-Provence having a hard time accommodating there and so I decided to move and apply for Australia or Netherlands. Had lots of interviews, yet none was what I’ve expected, when, out of the blue, I received a veeery beeery ? late reply to one of my mails sent to Universum the previous year or so ?))

The mail was sent at 6am, again, from “Sir” Cristian Hossu, apologizing for his late reply and the fact that he / Universum is so busy, given fact that he was still at the office at that time O.o.
Funny how life doesn’t let you go astray for too long, before it grabs you and pulls you back on the right track.

That moment when you think you know what you want but life knows it better!

Again packing my things and moving back to Bucharest was a huge challenge of adaptation but I was so excited to work in a great 60 people team and start a new chapter and new challenge of life!
Now, here I am, learning to challenge myself while challenging life in new adventures!

Message approved by NicOwl”

by Ioana Neagu, Business Developer Custom Events

The days of those in the world of events are roughly divided into two types, ordinary days and extraordinary days – said Marius in tabs from his diary.

That’s how it is today, extraordinary, when after a long and beautiful Wednesday, I have dinner with a friend from my teenage years and enjoy with nostalgia relaxing discussions and troubleshooting memories.

She asks me what organizing events means to me.

I start by telling him how I discovered the hashtag #life_at_universum and how it didn’t take long until I understood what it means… friendship, support, care, creativity, effort, trust, laughter with tears, joy and dedication. It also means stress, tight deadlines, harder times and lack of sleep… but they are a package that is well worth it… for the beauty and joy of seeing the results of your work…

Until now, we have summed up thousands of smiles of the participants for which we have outlined more and more colorful, colorful and cheerful stories. I collect sincere thanks, not as a trophy but as the happiness of giving. I frantically collect 10 marks, not because I lacked them in my studies, but because I know that I have brought thanks beyond expectations.

Have you eaten anything today? Are you ok? How was your day? These are not only my mother’s questions, but also those of the Universum family. To each colleague with whom I shared so many special moments – was the answer to the question “How are the colleagues?”

Continuing the evening, my friend asked me what I do when I have a hard day and I told her that from time to time, I write down the wonderful moments at the end of the day.

Continuing the story, I discover that the notes were mostly related to the friendships at the office, the help given, the trust offered, the energy transmitted, the support and the sense of humor. Browsing through my memories, I also found testimonials in which we were likened to Santa’s helpers for the joy we offered in the events around the Holidays or words like “you offered experiences that no one thought they could live”.

Smiling and very excited, my friend entered our website and excitedly asked me what event architecture means.

I smiled beautifully and said that it means joy, energy, creativity, work, understanding strong> needs, listening, questions, analysis, smiles, happiness, goals, fun, attention, work in < strong>team,

However, I explained even more concretely than that. For me, my piece of event architecture means the process from the brief “we want something WOW” to the feedback “it was beyond our expectations, sincerely thank you for everything!”.

It means analyzing the objectives in detail, questions to reveal undiscovered or uninterpreted needs as pain points.

It means listening, friendship, openness, flexibility, creativity and malleability. It means help and goodwill. It means understanding when changes occur and respect for everyone’s work.

I explained to him that we take each requirement from the client’s brief and turn it into reality, like a skilled director. It means building a story in which the participants enter as skeptics and leave as friends, having a common experience that they tell everyone about long after the event has ended.

He found it very interesting and asked me to tell him more.

I told him that each requirement is different and each client has specific needs. All must be treated with care in order to produce long-lasting effects.

Then I told him how much I like to go to the projects outlined by me to see the story that I built with laughter and jokes together with my clients, with ideas generated in the office and anywhere outside of it, put on stage.

After I talked about my student days and demanding teachers, I found myself looking lost at the beams in the restaurant where we were and how we could organize an event there. Asking me if I was thinking about work, I answered:

From the very beginning, it didn’t feel like work because it’s with you all the time. Go out to a bohemian cafe and see such a cute place for a Big Picture or go to a swimming pool where a Flat Out: Afloat would fit so well. You can’t detach yourself and that’s the beauty of it. You are never alone, you are full of ideas and you feel how creativity intertwines with feasible solutions to be able to satisfy all requirements.

I also tell him that it’s hard for me to say that I have a client because I don’t have… I have friends who ask me how my vacation was, what I visited, if I’m going to a concert on the weekend or if I’ve found an apartment . Just as I ask them how Rares’ first day of school was or if baby Sofia was fine.

Happy that she found me so happy after years of not seeing each other, my friend asked me what motivates me. I smiled and said that I enjoy the changes I can cause. I continued with a short story about how 6 months after a teambuilding I was called by an HR Manager who thanked us for everything because he had discovered that an important person in the company wanted to leave, and that teambuilding organized by us, made him to feel again belonging to the group and found the motivation and joy of being with his colleagues and not only chose to stay, but also had a series of innovative initiatives that produced changes in their turn. And then I realized that everything started from ”we want to communicate and get to know each other better”.

Every day is a challenge and I never get bored. I get agitated, I get stressed sometimes, I am happy, I laugh with tears or I listen to music at full volume in my headphones so that I can concentrate on the laughter of others. They are all so beautiful and make me happy every day.

Telling them about other plans of my life and how while I arrange my apartment and make it the way I want it to look, I think of Cristi’s words and smile because I realize that this is what I do every day: “The universe is the place where we build together the environment we want and how we want it to look”.

The evening ends on a good note and with something that I feel and want to pass on – Many people ask how much do you earn? I ask them… what do you gain? Because that’s what I feel I do daily… I gain friendship, trust, happiness, contentment and development.

by Marius Blajut, Project Manager & Senior Trainer in the Teambuilding Division
The days of those in the world of events are roughly divided into two types, ordinary days and extraordinary days.
The extraordinary ones are obviously the event days. Whether it’s a conference, party, company day, team-building or training, life becomes a stage, and acquires a different emotional register for all those involved – organizers, participants, clients, suppliers, collaborators.

That’s when you can see the spotlight and the result of the other days – the ordinary ones, which are actually very important and prepare the ground. And, although common, they don’t really resemble each other! Different projects with different clients, contexts and creative activities, this means that one day we can create a replica of the throne from “Game of Thrones” or a boat from “Pirates of the Caribbean”, on another we are repairing violins, buying masks, testing a new application, we create all kinds of visuals, or we think of the entire flow for a 2-day event. Obviously, we don’t do everything by ourselves, we have a bunch of collaborators, with whom we make things take shape.

However, all ordinary days have some common elements – we give emails, phone calls, visit locations, prepare presentations, logistics, event agendas, menus, etc. Obviously, we are in contact almost all the time with those for whom we prepare the events, our clients, as well as with those who help us bring it to life, our suppliers and collaborators. All this for a successful event, why not, even beyond expectations!

How was my day today Well, you can see in the collage below.

By Lavinia Sfetcu, Marketing Manager, Custom Events Division

For 3 years since I have been in the UNIVERSUM team, not a single day has passed without learning something, without meeting at least one beautiful person and working with professionals, but something is constant, namely that no day is the same.

With this in mind… let’s start the 4-day adventure that I experienced with part of the Custom Events team.

July 12 – 13, Romania – Serbia – Croatia – Slovenia

“The meeting point was our headquarters. Time 5.30 AM. With good spirits, coffee, music and… of course a selfie, I left for Bled, Slovenia.
The road was superb, with jokes, with tears of laughter, with benches, with stories from adolescence, with stories from projects, with stops to regroup the team – being many, we split into 2 cars. I left Romania by visiting the Danube Boilers, a wonderful place to have a meal as well.”

The roadtrip was full of adventures (which we still talk about today with a big smile on our face), photos, stories about us and the projects we worked on, countless songs hummed and danced, lessons learned, benches told and hours of sleep in the car.

“We arrived in Bled somewhere close to midnight, we checked in and went to eat something at a terrace in the city center. At the table we made a plan to get as much as possible from the experience of the Catalyst Global EuroMeeting Zone Conference. It didn’t take long for us to fall asleep, being tired from the long road of 19 hours.”

The conference came with quality content for every participant in the room. In addition to new products added to the license, existing and improved products, tips & tricks on how to facilitate the activities… besides all this, we also have the people. Extraordinary people with the most diverse functions, from CEOs of the largest teambuilding agencies in Europe, to Project Managers, Business Developers and Marketers. Every discussion we had brought added value.

“After the first day of the conference ended, the people from Catalyst Global prepared for us a boat ride to Bled Island and then a dinner at Bled Castle. The dinner was filled with surprises, including the Gala for the best performing agencies in the European network.

“Guy Baker: And the award for Inspirational Marketing goes to… UNIVERSUM Events! […]”

An amalgam of emotions attacked me. Such great joy embraced me that the only thing I could say was a sincere “Thank you!”. I had placed the award I had received on the table and was looking at it, and in my mind the entire film of the Universum Inspiration Day preparation unfolded – brainstorming meetings with the team, planning meetings with Sabina, the materials created, the meetings and phone calls given by the girls from the Business Development department, the work to every detail of the entire team, the setup day, the preparation of every corner in TNB, the discussions with the photo-video team, a last dry-run with the team, the facilitators for Puppet Masters and Beatsworks excited, the curious participants who were greeted by mimes, speech of Mark and Yves, Cristi’s enthusiasm, the hugs at the end of the event and the joy of every person in the team.”

July 14, Slovenia

The second day of the conference was mostly about SMarketing (Sales + Marketing). I took part in the testing of new products and a brainstorming for how we can do things even better from the point of view of the relationship Sales & Marketing.

“The Conference Day ended in our style. On the terrace of the guesthouse where most of us were staying, we talked late into the night. The discussions were about what we took from the whole conference, how we can use the information received to take each process to the next level.

I think it’s brilliant the way we choose to learn. How we debate each topic. How every little detail ends up being a topic for a good few minutes, in which if it ends up standing up after being challenged by each of us, it’s definitely a good idea.”

July 15 – 16, Slovenia – Hungary – Romania

“Even from the morning I knew it would be a long day spent in the car, that’s why the last few hours I spent in Slovenia were about visits, photos and the experiences offered by Bled. Get in the car… we set off for Romania more motivated, more confident, stronger for our plans in Universum.”

For me, the experience in Slovenia was one that filled several pages of my diary – here I am recounting only fragments. It was an experience that I considered an initiatory journey, like that of the characters in the novels we studied at school.

by Tibi Grigore, Teambuilding Division Manager

“We knew the event would be a “WOW” for the participants, but the “Wow” was doubled / tripled.” I didn’t have a single participant who had anything negative to say about the event, it’s just a well-known saying “you can’t please everyone…”. Here’s how it can be done. I carefully observed the members of the Universum project team and was very impressed by the way they work together. Congratulations!”

And that’s how the thought flies away. It seems like it was yesterday, somewhere in Sinaia. Evening falls and the team begins to gather.
We greet each other, we are happy to be together again and plan tomorrow’s event. A day of outdoor Olympics with 100 participants.

The evening is just beginning. Bonding and discussions. The moment when the project team is formed. We often receive feedback that we understand each other by looking at each other, but rarely does anyone ask how this happens. The synergy of the team of facilitators is one of the unwritten objectives of any team building.

At the moment when 36 facilitators have to synchronize to the minute, beyond good planning, the technology that helps us make things easier and Main Faci aka the MC of the event, the last but not the last element in the puzzle is the degree of cohesion and energy of the facilitation team.

Another thought flies in the past when someone told me that the facilitators should not have more fun than the participants. One of the myths dismantled over time. The facilitators must feel at least as good as the participants. They are the hosts of the event and the ‘guests‘ must feel comfortable in their home.

We started telling stories and the evening fell. I don’t know when I fell asleep, but it’s morning.
The sun begins to rise over the beautiful clearing where the activities take place.

The logistics team works hard so that the workshops are ready long before the participants arrive.

The facilitators’ dry run begins and when everything seems to be going smoothly and we are too relaxed, a challenge appears – one of the buses that brought the participants to the event broke down.
I don’t know what an elevator speech means for others, but for me finding a bus in 10 minutes that would be in front of the hotel in 15 was an elevator speech.

To reach the Sinaia transport directorate in 2 minutes, for the manager to come in 5 and to have 3 more minutes to convince him to send a coach there in the next 3 sounds like an elevator speech.

If I learned one thing from this story, it’s that anything can be solved as long as you are open to solutions and have faith in what you want. And in people. As long as you are well-intentioned and have a solution-oriented attitude, problems become challenges that make the game more interesting.

Again the evening catches us in Sinaia. We celebrate the day that just ended. The client is happy, the team is happy and only one thing is missing – What do we learn from here?
The fact that we had a challenge and were able to manage it quickly was because everything was in place long before the event started. It was because the team prepared before the event. It was because after each event we learn and want to surpass ourselves. It doesn’t matter that everything went perfectly, it’s important to see what went so well and what we could do even better.

Teambuildings must be fun. To energize us. And to respond to the learning objectives of the participants.

They all seem like common sense things and at first glance the thought appears that you don’t need a training / team building for this.
And yet, just as we recommend certain activities with confidence to our clients, we also implement them in our team.

Once every 3 months we have planning, once a week we have Superheros Academy where we run teambuilding and training activities for our team. And every time we are surprised. Because no matter how well you know the dynamics of an activity, a game with new rules makes us behave naturally and we are surprised because each activity grows us and that me from last week has learned something more and will react better in a situation nine.

A day in the life of an event organizer is always a story. With characters that gather. With intrigue and denouement. And every good story inspires us to surpass ourselves.
And let’s ask ourselves with whom we will write the next one. Until then, let’s have an excellent week, full of inspiration.

by Sabina Popârlan, Project Manager M.I.C.E. Division

The clock is ringing. It’s Thursday and it’s 5:45. I’m not a morning person at all, except that today is going to be a long day; tonight we are going to the event. While the kettle sizzles on the stove, still half asleep, I think about today’s to-do.

Mostly, it’s about the upcoming event, but I also slip in tasks for upcoming projects and clients who can’t wait for me to come back next week.
The whole day goes according to plan, with e-mails and phone calls, once again going through the whole event. One more time, that is, about three times, because if I have a flaw, it is OCD and the fact that I learned from the “event planner” that if you end up being stressed on the day of the event, it means that you didn’t do something good.

00:00: all materials, luggage and the project team are “loaded” into the cars. A good few hours of travel await us, but we are used to spending most of our lives in cars. We play loud music and dance, laugh, sleep or tell some details about the event. We always find occupations.

The day before the event is never friendly and keeps you busy from morning to night. He asks you the most questions and, sometimes, makes you doubt because many ideas still come to you and it is not an easy exercise to convince yourself that the decisions you have made so far are the best, of course, leaving room for small improvements.
Every detail that appears crosses your mind to leave it for the next morning, after which you realize that it is better to save that time for the unforeseen. Because there is no event that does not involve the unforeseen. No matter how much you plan and go through checklists, there will always be at least one element that you didn’t take into account or a change, so you need to be constantly on the alert.
Why so much attention to details? Doesn’t “and so” work? No. Your clients expect, as is normal, that you are more than an executor. You are a consultant, you are the specialist who offers the best solutions and ideas throughout the project. How comfortable would you feel just to implement, without having to make decisions and always look for other and other options, until you reach the best one? Where else would your footprint be?!

The day of the event passes without a moment of crisis, and as you get closer to the end, the smile spreads across your face. In the end, that’s what it’s all about. The joy of the participants, the satisfaction of the client and a happy implementation team are some of the things that cancel any sleepless nights, stress and moments of panic. All together because the event is not just about the Project Manager. You need a team with you that will go in the same direction, that will share the attention to details, because when it is necessary, they will show you details that, perhaps, have escaped you from the overall picture. You need to be with people who can offer you another perspective.
Events have this gift: when they go well, they wipe everything that came before with a sponge and leave you to keep only what you can do better next time.

Sunday, 12:00, we resume our seats in the car bound for Bucharest. And while you sleep you think about everything that follows and the projects you have at work. A successful event does not guarantee you that the others will be the same, so you start from the beginning and do dozens of to-dos, go through the checklist countless times and stay alert. Any moment of laxity can be fatal. And the goal is to deliver what you promise: custom, original events, with exceptional customer service and flawless implementation.

And if the title misleads you, yes, sometimes a day in the life of a PM starts on Thursday and ends on Sunday. Sometimes it starts in September and ends in January.

by Eliza Pisică, Project Manager M.I.C.E. Division

Universum Events for the Auto Inergy Pitești Division

In light of my recent passion for sporting and semi-sporting events (of course I mean the Hercules Trophy), in mid-July I received a brief for an event which involved organizing light athletic outdoor activities for a company of almost 150 employees.

That’s how I found out about Auto Inergy Pitești Division, one of Dacia’s suppliers, a company that has been involved in the production of fuel circuits for 70 years in Pitesti.

I was happy because the whole event was going to take place outside and that meant we were expecting friendly outdoor set-up and super relaxed guests, and such a mindset was going to give us, the event organizing team, a cheerful mood on a Friday.

Let me tell you what I did too, right?

PRE-EVENT

Communication with one voice

One week earlier, Pitesti

We know how important it is that in a project, no matter how big or small, we have clear, effective communication with one voice from every organization involved. It’s usually an easy decision for us, because we will convey everything we want through the voice of the Project Manager, regardless of which direction (customers or suppliers). But things are not the same in all houses, so sometimes we need to open all the doors to collect the most suitable details and build all the puzzles.

So we started prospecting a week before the event and quickly became friends with Mrs. Rodica from the venue. It’s a nickname quite frequently used in the area, as far as I’ve noticed, regardless of age. Sign of respect and appreciation. It was so hot that we immediately wondered how we were going to stay away from the pool during the event if we were going to have such a hot day?

After an hour of taking measurements, laying out the logistics in the space by eye, and talking to the venue representatives, it felt like it was the first time they knew what was going to happen.

That’s how we found out that on every detail of the event, several people were discussing with the venue at the same time – for the food and drink menu, for the contract, for the activities, for the agenda and so on. We were already the 5th voice with which Mrs. Rodica spoke and initially she was not too pleased.

Luckily I made him an event script on the spot, with all the elements (whether we handled it or not) in place and he loved it. That’s how we became friends and we had a very nice collaboration until the event and hopefully after it as well.

Preparations for a successful event, Bucharest

Our client really wanted to have (almost) sole control of all providers and activities, and we know from experience that this was not the easiest thing for them to do.

Our responsibilities were thus reduced to managing the sports workshops (which were our favourites!).

However, we couldn’t resist and came a little more in support of the client’s team, offering advice both on the set-up of all the workshops and on the agenda, so that we can be sure that we will all enjoy a successful event, in which all the guests feel appreciated and rewarded, the suppliers all know the agenda and set-up details, and the client feels relaxed. Utopian, right? We think it’s perfectly doable.

THEIR DAY

Auto Inergy Pitesti Division – 70th anniversary

Time 5:30, Bucureyou

We have to get to Pitesti on time and we have a team of 8 people to travel, so there is no time to sleep. As I have done on other occasions, I began to call my colleagues and wake them up. A joy for them too, you realize!

It rained all night in Bucharest, can we trust all the specialized websites that have been saying for a week that it will be hot today?

9:30, Piteyou know

With the maps in front of us, we got to work, divided our responsibilities and started to set up the logistics. We aimed to finish everything at least an hour before the event, so that we would have time to go through the entire agenda together and have a second coffee.

There are still clouds in the sky, but a warm light can be seen from somewhere far to the west. We don’t worry anymore, it will envelop us soon.

About halfway through the installation period, other suppliers began to appear in the location, and we were not a little surprised that they were all looking for us to coordinate them. We were happy, because we realized that the confidence we inspired in our client led him to make us the main contact for all suppliers, even though we hadn’t managed them up to that point.

A great example of a client who relies on his staff of organizers is that client who doesn’t feel the need to be present at the location right from the set-up. Once we established a setup outline and an event flow together, we had the freedom to make all the preparation and implementation decisions throughout the event, and this still brought us great satisfaction, especially in the context of who were at the very first collaboration in this formula.

Time 11:30

We were already almost done with all the details when we met for a short status with the client. After a few minutes of discussion, we realized that it was important for someone to introduce the activities and how they were conducted and to encourage the guests to participate in all of them. Our colleague, Sabina, was the most qualified to play the role of an MC. It was a very pleasant surprise for all of us, the team and the client!

Oops! It’s already hotter than the legal limit (there should be one!), we’ll make sure everyone is well hydrated.

Time 13:30 – 21:00

We started the event according to the agenda and we really liked the fact that the guests used one of our workshops as a photo-corner – being an element present less often in events, we were not surprised by the increased interest of the participants.

The whole competition was carried out cheerfully, with a lot of courage in some cases, with a competitive spirit in others, with great curiosity for the never-before-seen workshops, but above all with the joy of the day spent together with all colleagues, during a working day, but in a relaxed environment.

More than a third of the guests were awarded, and this made many of them feel more valued in their groups and departments, thus achieving the goals that our client had set for themselves.

Oh, how could I miss it?! The local ice cream, from Albota, was magical! With fresh ingredients, prepared at home, preserved and served with great care, it stayed right in our hearts! What heatwave? What dehydration?

WOW Moments

We were both impressed and happy by some details that happened at the Inergy Pitesti Auto Division event, and we think it’s important to look at them in the future as well.

The first is that regardless of the scale of a project, we treat it with the same level of seriousness and involve ourselves with the same care and responsibility, because we like to enjoy the joy of the client at the end of the project.

When we work with a client for the first time, we want to reach a common denominator as quickly as possible in communication and in the way we work with him, so that we can be sure that we can achieve all his goals. The sooner we take on board all of the client’s messages, needs, and expectations, the easier it is to unfold across all channels and make things happen unexpectedly beautifully!

We know it’s difficult for clients to hand over control to the partners they work with, that they want to make sure and re-assure that everything will be as they imagined, but we appreciate so much those who see us as consultants (and not just executors) and they trust us to leave the entire event flow and a little more than that! We really enjoyed working with Inergy Pitești Auto Division and we can’t wait to do it again next year, with an even more wow event!

This is how we came to the conclusion together that an event is all the more successful if it has a more beautifully integrated story and a red thread well managed by a single team that knows absolutely all the details of the story.

There are still the surprise elements, which we deal with on the spot, when we meet them. They surprise us, but we kind of like challenges and can’t wait to find new solutions to them!

Do you have experience in 3D and animations, are you like Illustrator and always find the best solutions to achieve your goals? Details at: https://bit.ly/2pF73Qi

Copy

Are you goal-oriented, curious, strategic and you easily adapt your TOV according to the client? Details at: https://bit.ly/2pF03Wk

Digital Marketer – IMWorld, Techweek & Real estate

Are you strategic, results-oriented and a good friend with Google Adwords? Details at: https://bit.ly/2wzvotI

Logistics Specialist – IMWorld, Techweek & Real Estate

Are you organized, skilled at craftsmanship, practical and can easily coordinate a team of collaborators to bring large-scale events to life? Details at: https://bit.ly/2vGyIHd

Agenda Manager – IMWorld & Technology Week

Do you like everything techy and are you always up to date with what’s happening in the field? Do you want to attract the right speakers for the largest technology events? Details at: https://bit.ly/2vwgDel

MyConnector Senior PHP Developer

Are you a master in PHP, simplify as much as you can the way the code is built and do you want to take part in building a Romanian solution addressed to the international market? Details at: https://bit.ly/2hBKBYS

Coordinator of venues for events – MICE & Teambuilding

Do you like to find the most suitable locations for the events organized by the organization? Do you establish relationships easily, are you organized and do you like to negotiate? Details at: https://bit.ly/2vwgEip

Ambassador of the event

Are you persuasive, resourceful and energetic and don’t give up on one or two? The ticket sales team is growing. Details at: https://bit.ly/2fkxMl3

Events collaborator

You are just starting out or still a student and you are looking for part-time collaboration opportunities and you want to help for the days of effective implementation of the events: https://bit .ly/2ugPQPF

Follow #viata_la_UNIVERSUM on Facebook and Instagram to see what it means to be part of our team.

Because sharing is caring, help us pass it on, maybe you have interested friends.

By Ioana Stoica, Business Developer Custom Events Division

The other day I was talking with a friend about jobs. She was very enthusiastic about the changes, a conclusion she reached after many trips. From one to another, we get to the “classic question” “And how is it with you?” At which point I get stuck. “How do you mean how is it? Very good!” in my mind. Obviously days and days, days when you feel like you can’t do it anymore, but in the end, in the morning, you can’t wait to wake up and a new day will come. Not for others, not because you have to… But for you. You know that something wonderful can come out of your hands and you can receive feedback after the event that will once again reinforce the idea that “it was worthwhile!”. Really, I don’t know what will happen the next day, even if I do my to-dos on top of to-dos, whenever things can change like…that’s how it is in event sales (as someone once said “that’s how it is in tennis” ).

After some time, the second question that troubled me: “How long have you been in the company?” At that moment I started to count the fingers on both hands and I realized that I am not enough. I had already done 1 year and 3 months! When, how, where did the time go? I have not the foggiest idea. It flew by quickly, a lot happened and all so quickly. I think that if I started writing, I would finish the first volume of a bushy novel.

After the questions came over me like the waves of a hurricane (because I had never been able to do an analysis on this subject), she looked at me with her wide and curious eyes and asked me like an innocent child: “And you do you still like what you do there?”. Moment when I answer without much time to think “Yes, like on the first day!”. And I felt it. It was an answer from the heart. That’s when I remembered the discussion in which I was preparing to say “yes, I’m coming to them” and in which the answer of the colleague on the other end of the phone was “I’ve been here for 4 years”. I was thinking to myself “how 4 years?” “what happens to them in the team to stay 4 years” “for sure something good. I want it too” .

It didn’t take long and I ended up saying today “yes, I like it like the first day”. I didn’t say and I won’t say that it’s easy or it’s hard, no day is the same as the others and I don’t even know if I want that, but I know that in the morning when I wake up I’m happy to go to them, to I’m part of the team.

It’s good to be asked such questions from time to time.