The success of an event lies in an extraordinary mix of people and the effort put in by an entire team. In the first part of the mix, namely people, the MC also enters. Depending on the theme, he is the one who transforms a mold into an event for people and…surprise, the presenter is the first one who remains in the minds of the participants. Hence the pressure he carries on his shoulders, but also your pressure, as an organizer, to choose a MC.

So, how do you make sure that the one you choose is the right one?

Participate in similar events.

Connect with what’s happening in the events on the market and follow how the speakers are positioned according to the feedback of the participants. After each event, create a short list of speakers who kept the audience close for the longest time, who have a sense of humor and who managed to convey the essence of the meeting. Also, see if they would fit the concept of your event, and then start contracting them. It would be ideal to start a conversation right within the event, during the networking breaks, but if the framework does not help you, a contract immediately after, referring to your participation, can work wonders.

Ask for recommendations.

It’s no wonder that today, a recommendation is worth more than promotional materials. People rely more and more on the experiences lived by other people, so ask other event organizers which people they have worked with, in addition you can also get good practices.

Take a look inside the company.

If the event is an internal one, for the launch of a product or service or one that celebrates a success, a good idea may be to turn to someone from within the company, someone with high public speaking skills, a popular and pleasant person.

Before the event…

No matter who you choose to host the event, its preparation before the event is absolutely necessary. In order for him to have an exceptional performance, but also to create the frame you want, provide him with the information he needs, such as:

• The concept
• Purpose
• History (if applicable)
• Details about other guest speakers
• Demographic data about the participant
• The way in which the follow-up will be done
• What follows after the event

If you’re not convinced by the preparation of one of the speakers you’ve been thinking about or it comes from a recommendation and you haven’t had the opportunity to participate in one of his events, ask for recordings. Most of them collect recordings from the events they host, precisely with the idea of having presentation material;
Avoid sending several invitations at the same time. In a project like this, time is precious, but don’t choose to economize exactly at the most sensitive point. In a quite possible case, you can receive several confirmations, placing yourself in a delicate situation of withdrawing the invitation, a totally unprofessional thing, and instead of making connections, you close your own doors;
Try to allocate an appropriate amount to this aspect. It is normal that a renowned host wax moreover, if this can outline your event, then work on the budget to cover this important need;
Ask for a written confirmation and come back with a reminder to avoid any situation in which he forgets, if he didn’t write it down.

Therefore, it seriously contributes to the success of your event, so team up with it, allocate the necessary time and energy, so you will have a event grade 10.

by Camelia Tiu

The recruitment process of entry level candidates can be one of the most sophisticated activities of the human resources department. Starting from the construction of the internship program in accordance with the company’s values, but also in a special way to be easily differentiated, continuing with the promotion campaign and finishing with the financial investments, it involves a series of efforts on the part of an army of people . So, how do you ensure that these efforts are crowned with maximum results for your company?

Once the recruitment and selection process is over, many recruiters fail to pay attention to young people during the development of the internship program, which does not end well for either party.

Here’s what you can do instead, so that they become ambassadors regardless of whether or not they continue with a job within the company, and the internship you offered is a truly valuable one.

#1. Connect them with the external environment by offering them a solid learning process. As long as the position is entry level, it is normal for them not to have a lot of technical knowledge, therefore your duty as an employer is to keep them up to date with the learning opportunities on the market. Regularly organized events and training sessions in different fields, why not give them the chance to participate, not only company specialists? Moreover, by participating, they can become enthusiastic ambassadors in the networking space, increasing the visibility of the business.

#2. Connect them with the internal environment by offering them a solid learning process. Many times the technical knowledge can be difficult to implement when the soft ones do not exist, but especially when the integration in the team is delayed. Since the period of most internship programs is short, you cannot wait long for this aspect to happen. A handy idea is to develop frameworks in which they have the opportunity to acquire practical skills and to connect with the team, such as training activities and those of team building.

#3 Provide them with support throughout the duration of the program. Assigning a mentor is no longer an extraordinary point, but an absolutely mandatory one. Beyond the performance analysis, the provision of constant feedback, an intern also needs the presentation of career opportunities or help when things are not on his understanding.

#4. Work hard, play harder! If their enthusiasm for making things happen is a reason why you selected them, how about making it both rewarding and contagious? The chances that they will not be excited about the organization of a party are close to 0, as a result, one thing that can be appreciated is and their organization, especially if they are special for them, for example Welcome Party, Interns Party. Imagination has no limits in this sector either.

#5. Keep in touch. In the event that upon completion of the program, there are no job offers, which is not recommended at all, then ensure good communication with them. If everything was done according to the book, they can become the ideal employees, already having an idea about the organizational culture.

It may be difficult to measure the success of a short-term internship program, but if its participants recognize this experience as valuable, they will become ambassadors not only for the employer profile, but also for the business profile. How much effort would reduce this in a market where elite candidates are hunted by so many employers?

by Victor Georgescu

When we draw the coordinates of an event, together with its main beneficiaries, we negotiate a lot of aspects of the event, from the location, catering or the technical rider, to decoration elements, activities, the agenda or the concept of the event. Therefore, we notice every time the fact that events are complex systems, with many “moving parts”, many of them right up to the last moment.

Many times in event management, the difference is made by the project team, as well as their collaborative relationships with the main partners involved in the event (representatives of the location, catering, technical, etc.), but also the relationship with the client’s representatives. In this system, each party wants to maximize the benefit obtained, for example: the location wants to include in the offer as many services as possible; catering seeks to grow in quantity rather than in variety; the client needs as many impact elements as possible; the technique promotes as many lights as possible, etc. It is the duty of the project team to coordinate all these pressures in favor of the client.

Taking into account all these “moving parts”, it can often lead to the conversation about supplementing the budget for the event. In this conversation, it is usual for the client’s representatives to question this need and to negotiate either the inclusion of extra elements in the existing budget, or finding other solutions to fit within the budget. The role of the project team is to balance all the interests present in the organization of the event and to communicate as clearly as possible to the client the impact of each decision.

We have had several occasions in which the benefits of a constructive conversation that causes the need for extra-budget for the realization of the intended event have been confirmed. Sometimes, these conversations help everyone involved to better understand what the event’s objectives are, to prioritize the really important elements and to communicate more clearly. Other times, even if they are rarer, these conversations give rise to unconventional solutions in which “more is obtained with less”.

The extra effort of the project team, on the other hand, is “used” all this time. Not only by finding (or at least by searching) the best customized solutions, but also by the long-term management of all partners. It is a common case that certain event organization agencies obtain preferential quotes from other suppliers, as a result of the quality relationship between the two parties. All these factors influence (even directly) the budget of an event, being included in the extra effort of the project team.

Organization agencies of truly valuable events must, in principle, give the extra effort necessary to maximize the impact, this being visible and appreciated by customers. At the same time, we encourage constructive negotiations when the extra-budget problem arises, but it is also important for clients to understand the value they are buying with a certain budget.

by Camelia Tiu

Comfort and performance are directly proportional to the level of self-confidence, even in office life. Now some ingredients of success are no longer secret in situations where you want the people you work with to master the situation in order to fully contribute to the common goal.

Below, you will find 4 questions, to which by symbolically giving a score from 1 to 5 to each topic, you can measure the degree of confidence that your team members have in their own abilities, depending on the environment of work created, or better said, depending on the trust you give them:

• How clear is the image of the project and/or the company, that the Big Picture?< /li>

It often happens that we lose our attention or power of concentration or even energy because we could not visualize the final goal and did not understand exactly what is the personal contribution to it. Constantly ensure that team members can see the success of the whole group beyond individual success, to eliminate any need for destructive competitiveness and replace it with mutual encouragement.

• How much do they know how to collaborate?

In order to advance a collaboration, in the first phase, knowledge is needed. From the position of a team leader, you have the responsibility to create knowledge environments for the team so that they can later collaborate and support, environments of the type team building.

• How easily do you give the chance to make decisions?

The final responsibility over a fact or the authority over a situation, generally determines people to allocate maximum energy and concentration to cover the need, implicitly to obtain the best result from the available resources. Practice such situations regularly, through a less obvious rotation and give people support, but also the confidence to take risks. Situations with surprising results are those when solutions or ideas appear that you would not have thought of.

• How often do you recognize the merits?

It is said that the leader is the one who responds in a crisis situation, but also the one who receives the appreciation when it comes to a success. How would it be for this state of assumption to be a general one at the level of your team? Mistakes should be recognized, accepted, aiming to avoid them, and the performance recognized transparently, but also punctually, so that it can be transmitted and retained easily as good practice, but above all to provide the feeling of satisfaction after an effort. While in some situations, material acknowledgments have a greater effect, there are cases where sincere appreciation can weigh heavily.

He repeats the test every 4 months, symbolically, for 1 year and analyzes the results. Numerous exercises of this kind, applied in different teams, have demonstrated an increase in self-confidence, automatically generating the reduction of frustrations and negative energy in a team.

Did you know that the most desired employment benefit is the certainty of a balance between personal and professional life? Generation Y, especially its second half, seeks during the job interview to receive as much evidence as possible regarding the existence of this balance. If they do not receive them, the majority will not accept the offer, or at least those who are determined to perform in a constructive work environment.

It is true, employers cannot completely dictate the balance, but they can encourage and train employees so that they create their own way of working that accelerates productivity, without forgetting their personal life. If an employee is unhappy at work, it will certainly be very difficult for him to be happy after the end of the program, and the balance will not be balanced at all, leaving stress to “put sticks in his wheels”.

Here are 5 tricks you can use to reduce the stress of your employees:

#1 Prepare the leaders – Do not leave a team or department head, responsible only for the fulfillment of tasks. A team performs and fulfills its objectives when it is supported, encouraged, but especially appreciated. A true leader knows how to allocate activities to get the best result, giving each member the chance to do what he likes, what makes him happy, using as few resources and energy as possible. Analyze if the company’s leaders can adopt this behavior. If there is room for improvement, invest in their training through Training sessions and Team Building.

#2 Find out what they want – Every employee should know what that “Big Picture” looks like, what the company’s goals are and how he contributes to their fulfillment, but what happens when an employer doesn’t does he know what the personal goals of the employees are? It’s simple, they either leave or continue without having a balanced balance between their personal and professional lives, wasting their energy and potential. It is not easy, however, to find out what the people who work with you want. As a leader, you owe it to yourself to develop environments conducive to these sharings. A good way to combine the useful with the pleasant is to organize a Team Building in which not only you learn about them, but and at the team level there should be an exchange of information. This can lead in the short term to the increase of trust in colleagues, in the manager, but also in oneself, and in the long term to results associated with personal satisfaction.

#3 Offer them financial education – The main source of stress from personal life is related to material shortcomings, where it is often the essential ones. Once you have reanalyzed the assigned tasks and the salary package, make sure that the employees who show signs of tension and financial unfulfillment know how to manage their own budget. Due to limited free time, most of them do not pay attention to management, which generates unhappiness, even at work and affects productivity. Include in the agenda of regular trainings and sessions that refer to this aspect and you will notice how they will work without worries.

#4 More …Work from Home – It may seem like the simplest method by which you can let an employee spend time at home, but if you don’t give trust and attention to this, even those who do performance working from home, they will no longer feel free to opt for this option. Support from the manager is needed for those moments when someone does not have enough energy to come to the office, needs peace or simply wants to serve lunch at home with the family, and request a day of Work from Home is an act of courage.

#5 Periodically reallocate the tasks – To stay or not to stay over the schedule, that is the question! Speaking of resources and how much free time means to any employee, how would it decrease more and more and he would have to extend his working time to bring the required results? If this happens often, there is no need to wait, find solutions. The extension of the work schedule leads to a huge decrease in the efficiency in solving tasks, fatigue and as little pleasure as possible to come to the office. These attract by themselves and their inability to develop pleasant activities in the remaining free time, having a continuous need for rest. Reanalyze the job description of each employee and the general tasks at the team level. A mix or their reallocation can be the solution that saves a lot of time and energy.

The effort to maintain balance in personal and professional life is similar to the effort to maintain balance while riding a bicycle. It is enough for one wheel not to go well for the whole bike to be unable to move. A balance between personal and professional life is balanced when, at the end of a working day, employees still have energy and can afford to allocate time for family, sports, friends, relaxation or even carrying out other activities that maximize their potential, and fulfilling them is also the responsibility of the employer, giving him the right environment.

by Victor Georgescu

As we announced at the beginning of the year, among the main trends of the current year are increasing creativity and innovation at work, as well as involving employees in more experiences, not just events. Building on this philosophy, we add to our list of business simulations a new experience that we are proud to promote among our clients: FreshBiz !

First of all, we like business simulations because they are more powerful than a classic training , of the hall. Experience shows us that the participants learn new behaviors much more easily through these simulations, because they not only provide theoretical benchmarks, but also create “muscle memory” among the participants. Thus, the participants do more than just listen to some new ideas: they are involved in a simulation in which they are responsible for their own result.

The participants of a recent event, in which we included the FreshBiz experience in the agenda, rewarded us with several learning points, among which we note the following:

• Collective learning is a much accelerated process

We liked the powerful moment when one of the participants declared that he now understands and practices this concept that we had presented (on a theoretical level) at the opening of the experience: accelerated collective learning. Even if the team members do not fulfill the same role, learning from each other is very beneficial for the individual, allowing him to reduce the degree of risk of a decision, by using the experience of others as a benchmark, or to come up with creative ideas, building on other unrealistic or unsuccessful ideas of others, to give just two examples.

• To make sure you roll a “6”, roll 1000 dice

Many times we use statistics or other theories to (our) justify the difficulty with which we reach a result we want. Through FreshBiz, participants learn that if you want to get a result, then you have to “attack” it through all the channels available to you. In other words, if you want to make sure you roll a “6”, roll 1000 dice!

• Speed in decision-making makes the difference between good and extraordinary

We all like to be able to make quick decisions, but why don’t we do it that often? Time pressure can, in fact, be a trap that distracts our attention from the really important things, but the ability not to over-analyze, to easily conceptualize a situation and to make quick decisions in that situation make the difference.

• It is important to work smart, not to work hard

Although we all agree that this principle is true, most of us end up working hard rather than smart. Why? The answers we received show us that many people do not know that, in fact, they work hard… FreshBiz helped us to concretely mark this difference and to think of clear processes through which we work smarter rather than harder.

Every time we have the opportunity to create a positive impact in the dynamics of a team, whether they are executive teams or managerial teams, we feel how the impact of this team spreads throughout the entire organization. And every time we run the FreshBiz experience, we notice how the participants learn with a lot of positive energy and we are happy to find out (sometimes even after several months) how they apply in their everyday life the principles learned in the newest business experience on that we can offer: FreshBiz!

For over 10 years we have been organizing corporate events around the concept of “event architecture”. We like not to take care of an event from A to Z, we like to organize large events and create event experiences.

And because we do big things, in 2014 we joined the global Catalyst Global Teambuilding network – the largest teambuilding license in the world >>

We do things out of passion, and our work is always based on a mix of extraordinary people and creative ideas. So, we are looking for some little guys to join us:

MICE project manager – Two colleagues full of energy, good spirits and always ready to find solutions to organize parties that last until the morning, conferences and functional meetings or company days about to be talked about at every coffee >> https:/ / www.hipo.ro/locuri-de-munca/locuri_de_munca/55970/Universum-Events/MICE-Event-Manager

Team building Project Manager – an uberawesome trainer for our teambuilding division >> https://www.hipo.ro/locuri- de-munca/locuri_de_munca/55974/Universum-Events/Team-building-Project-Manager

Logistics Officer < span style="font-weight: 400;"> – with proactivity and eloquence we have come to have impeccable logistics, that’s why we no longer want a college that has an inclination towards the A/V field in order to organize flawless events from the point of view of logistics >> https://www.hipo.ro/locuri-de- work/jobs/55976/Universum-Events/Logistics-Officer

Marketing Manager Events Own Concept – a super awesome marketer to create communication campaigns for the Internet & Mobile World and Bucharest Technology Week >> https://www.hipo.ro/locuri-de- work/locuri_de_munca/56291/Universum-Events/Marketing-Manager-Events

Digital Marketing Manager – if you are passionate about digital and juggle online tools so to speak… “click” we have a place in our office >> https://www.hipo.ro/locuri-de- work/jobs/56346/Universum-Events/Digital-Marketing-Manager

Senior Sales in the Events Division Own Concept – with dynamism, proactivity and goal orientation we have created two large-scale event concepts in Romania, join the sales team! >> https://www.hipo.ro/ jobs/jobs/53888/Universum-Events/Senior-Sales-/-Concept-Events

Senior Graphic Designer – a colleague with a creative mind and portfolio skills >>
For the Graphic Designer we also wish two DTP Designer
Office Admin – we have a friendly office that needs someone skilled to help us administer it as per the book >> https://www.hipo.ro/locuri-de-munca/ places_of_work/55723/Universum-Events/Office-Admin

Event Ambassador – Bucharest Technology Week, Internet & Mobile World, Microsoft Summit and Eurocloud – active role in the ticket sales team for the biggest tech events in Romania >> https://www.hipo.ro/locuri-de-munca/locuri_de_munca/54091/Universum-Events/Event-Ambassador-

We asked the world left and right, from clients, to suppliers or collaborators, what are the top characteristics of the UNIVERSUM team. The answer was the same from everyone: energy and passion.

One of the things that characterizes our team is the fact that you have 100% ownership of what you do, and the impact you bring matters just as much.

That’s why, if one of the above jobs is appealing to you or if you know someone… who knows someone… who knows someone interested, find all the information about each job on the website .ro, and if you have questions, write to us at careers@universum.ro

You can find out more about our activity on Facebook and Instagram using the hashtag #viata_la_universum .

We can’t wait to meet you!

Most of the time we work in project teams, which involves interaction with a variety of people with different personalities.

Because success is achieved most quickly in a team, at the end of the day you have to reach the same level as every person in the team. how do you do that How do you strike a balance with your team? Below you will find a list of ways to deal with colleagues who interrupt you:

RELATIONS

Most of the time, misunderstandings arise from a lack of communication. Even if it sounds cliché, communication really is the key. Initiate private discussions in which you discuss these situations, there are people who are not aware of the interruptions. Also, if communication problems persist in the team, they can be solved with team bonding or team building activities.

LISTEN

If you are put in an unpleasant situation, the first thing you can do is to put yourself in the other person’s shoes. Before you draw a conclusion about the situation you are in, try to find out the perspective of the other person. Open communication and active listening are important things that every work team needs. Another aspect that you have to consider is the fact that everyone has a life outside of work and you never know what happens there. That’s why it’s important to invest in relationships and listen to your colleagues.

MAKE YOUR NEEDS KNOWN

If you make your needs known in front of your colleagues, you will end up simplifying the whole situation. Even if we are talking about a project team or just department colleagues, they will appreciate the fact that they are informed and this will be reflected in success.

FINDS THE BEST SOLUTION

With the right leadership almost everyone will be able to become part of a successful team. Once a common front of action is reached, success will not be long in coming.

KINDNESS

For example, in our echipa, kindness is a value we value very much. Working in an industry that is part of the top 5 most stressful jobs, kindness is our “weapon” to face extreme situations… where we also add a constant sense of humor.

CONCLUSION

Openness, communication and good listening are key elements that ensure a constant workflow and a balance in the team.

by Victor Georgescu, M.I.C.E. Division Manager

Following the events we organize together with our clients, the participants repeatedly demonstrate to us that they remember two or three key moments from the event (not always the same, for everyone). These memorable moments are represented either by a new experience, to which the participants are exposed (whether we are talking about an activity or a new setup of the event), or by the interaction with a valuable personality, whom they did not have the opportunity to meet live

Because until now, we have debated several times the ways to create an experience for the participants, and not just an event created according to the mold, now we are also focusing on the way in which we can attract outstanding personalities within the events, dispelling the myths on which we have heard so far:

“I don’t want a personality, because they are too expensive!” It is normal for famous speakers to be more expensive than those no one has heard of. Also, it is normal for foreign speakers to be more expensive, because they usually come to the Romanian market, having higher references from other European markets.

More important, however, is the fact that most of the really important (and valuable) local personalities, in particular, are less mercantile than they think. We know, every day, outstanding personalities who are rather interested in how their moment (be it a speech or a short artistic moment) integrates with the rest of the event. They are more interested in the message they are sending and what potential effect it has among the participants, than in the budget. The motivation is quite simple: to become someone truly respected, you must have an impact on the people who listen to you!

“I can’t risk him leaving during the event, after he finishes his time…” And this is a legitimate fear on the part of the event organizer, but this too can be remedied with better planning of the event and a integration in the agenda and in the central concept of each moment in the agenda. Personalities are also participants in the event, and in the experience prepared for the participants, they must also be integrated. Thus, by including them, organically, in the event, but also by exposing them to new experiences, we ensure their commitment throughout the duration of the event.

Exclusivity attracts exclusive personalities! Although it sounds like a tautology, this principle is very important in thinking about an event. From the importance of choosing the location, to defining the agenda and how the communication materials of the event look, they are all indications of how exclusive an event is. Attention to details attracts!

Ensure the real confirmation of the presence of the personalities. Especially if the personalities are invited to be participants in the event, and not speakers, then it is imperative to obtain both the official confirmation, in writing, and and the verbal confirmation of each concerned person. In this direction, using a team of event ambassadors can represent an important advantage for organizers.

In conclusion, among the most important lessons we have learned is that each of us (more or less known) wants to show off his strengths in public, being more reluctant to share weak points. For this reason, both the choice of big names and their integration into the event is a big challenge, which must be treated with great care.

In the events industry, the spring season means weekly events. This year we enjoyed whole weeks with parallel events, experiences that even took us beyond the borders.

In the months of May and June we played “away”. It was a beautiful game, full of energy in which I scored a 10.

On June 13, Marius Blajut, one of our Project Managers, was putting together the last details before leaving for Poiana Brasov where he would organize an experience of Military and an adrenaline-filled race of Flat Out Formula 1. The weather was with us, the participants enjoyed an energy that continued at the party.

From Poiana Brasov, the team gathered in Sinaia to create a unique experience for participants with the help of Orchesstrate, In the Picture, Big Picture , Push It and a super party NEON. Below is a summary of the event seen through the eyes of the participants:

The whole experience is impeccably built with the Universum team:

• starting from understanding the brief to understand the need and then build conceptually
• advice on completing the concept with all the details that make the difference for colleagues who felt like stars
• event facilitation
• and the activities carried out together with them are still told to the classmates who could not participate in the event.

The best feedback for this experience comes from the thanks we receive from colleagues for the inspiration to work with them, from the discussions after the event in the hallways, in the kitchen, from the impatience to see the photos and videos from the event and, above all, from the number of updates on Facebook during the breaks between the event’s activities.

Thank you, Universum!
— MAZARS

…and we didn’t stop there! We packed everything and moved to Bran to create a first experience for our friends from EXE Software. It all started with an evening activity, CSI in which the mystery was solved 😉 followed the next day by Mini Olympics and Big Picture< /a>. We ended the day appropriately, with a NEON party.

Everything started with an invitation received at Universum Inspiration Day, at which point we knew that we had found our ideal partners in the successful organization of EXE Software events. Nothing is more gratifying than the happy face of colleagues at the end of a successful teambuilding, which was due to the qualities of the Universum team, qualities highly appreciated by us: professionalism, trust, friendship, dedication and passion. We are a happy client who knows that he has found the best partner for organizing corporate events 🙂

— EXE Software

Throughout the spring-summer season, we had the friends from Continental Automotive Romania who sent us their energy weekend after weekend through the activities Mini Olympics and FlatOut Formula 1 .

“I didn’t think there was anyone who treated teambuilding with such seriousness and professionalism – until I had the opportunity to meet the people from Universum. From the diversity of activities , logistics, sound system and the very energetic team, everything was an unforgettable experience for the participants, without any complaints. Congratulations and I look forward to seeing you again at the next event!”

— Continental Automotive Romania

This year we laid the foundations of a strong partnership with those from Network One Distribution, together with whom we organized a series of events including the Marine Academy, where the participants enjoyed a 100% seafaring experience:

“Good job, Universum team! We felt very good with you! Thank you!”

— Network One Distribution

Towards the end of the season, we enjoyed a sporting experience with none other than Adidas Romania. We can say with our hand on our heart that it was a synergy that infected us as well:

“I think it is in collaboration that the nature of art is revealed,” said Steve Lacy, a well-known American composer and saxophonist. I will stick to these words to refer to the beautiful collaboration that connects us with the Universum Events team, in a broad sense, the term art denotes any activity, which is based on knowledge, exercise, perception, imagination and intuition, we were challenged to take the collaboration between us to the stage of art and for that I thank the artists.”

— Adidas

The logistics and concepts are ready, the trainers and facilitators are full of energy and good spirits, and the events are ready to start because… we don’t stop there! 🙂