Team meetings are special moments created either to give a boost of energy to the team, or to make the action plan for the next year, or learning or all of the above. Management team meetings are more special because in addition to those mentioned perhaps a shift in thinking is needed, the topics may be more sensitive or perhaps the event is one of the few where the whole team comes together in a less formal setting.
So, sitting down with the business development team we learned about the next steps to choose the right location for your management team
- Step #1: Establishing the exact number of people who will participate
- Step #2: Duration of meetings - it can be a one-day meeting, a half-day meeting or a complex event, for example, of which the meeting occupies one third
- Step #3: Logistical needs - whether we are talking about a led screen, a video projector and projection screen, laptop, flipchart or if during the meetings there are also teambuilding or energizer activities we are already talking about more complex logistics
- Step #4: Activities or entertainment - as mentioned in the previous step, if there is room for activities in the meeting agenda, we recommend you to discuss with the venue if this is allowed, in which time slot and of course if there is actual space for this
- Step #5: Accessibility - it is a very important aspect if the team is given transportation to the location or if there is a need for quick access by other means
- Step #6: Plan this event ahead of time - even if you take care of it yourself, even if you give it to an agency, we recommend you to organize it ahead of time if you want it to be different
- Step #7: Other elements such as tables, cocktail party or a specific arrangement of the hall are aspects to be taken into account and communicated either directly to the venue or to the event organizer
Considering that in such meetings the discussions are very serious, and participants need to be receptive, absorbing as much information as possible, while being relaxed and involved, The location and design of the event can help you make this as effective as possible. From the light nature, to the color of the location or the fresh air, are through these elements.
If the meeting is part of a more complex event, it is very important that the agenda of the meeting is in line with the concept of the event, the theme or the company's values so that the message conveyed is as strong as possible. For example, if it is a company that emphasizes sustainability or green energy, the meeting can take place in nature - park, mountain plateau, botanical garden or greenhouse. Or if the message is about power and doing even more, we recommend a circuit on a racetrack.
In Bucharest there are many unconventional spaces that can be rented to escape the monotony of a conference room - palaces, gardens, rooftops or art galleries.
Posibilitatile sunt nenumarate si stim ca in cazul intalnirilor de manageri cel mai important este continutul si cei din organizarea sunt in mare parte preocupati de acest aspect, de structura intalnirii, subiectele abordate, rapoartele si planurile de viitor, de aici si recomandarea noastra de a lasa partea organizatorica in grija expertilor astfel incat chiar si o intalnire seriosa sa fie o experienta de neuitat.
